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2018 Conference RegistrationRegistration for the 2018 GAFM Technical Conference being hosted in Athens is now open! The conference will take place from March 19-22, 2018. Please click HERE to learn more about the conference and to register for the conference!
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Home2018 Elections

2018 Election Information


GAFM is now accepting nominations for Executive board members, Regional members, and At Large members for the 2018-2019 board term!

Executive Board

Regional
Reps

At-Large Reps

Chair Region 2 (Southwest) Rep 1
Vice Chair Region 4 (Coastal) Rep 2
Treasurer Region 6 (Eastern) Rep3
Secretary

Nomination Period: Now until February 23rd at midnight.

 

Voting Period:  The voting period is open starting March 5-16.  All members may vote for each open Executive Board and At-Large Representative position.  Members are only allowed to vote for the open Region Representative position available for the region they reside.  A ballot will be sent out via the GAFM website before the voting period begins.

 

How to Nominate:  If you would like to nominate yourself or someone for the upcoming board term, please send all nominations to sbrewer@dewberry.com.

  

Qualifications

Prospective board members must meet the following qualifications to be eligible for election during the upcoming term: 

  1. Be a current GAFM member in good standing
  2. Work or reside in the State of Georgia
  3. Attend required meetings 

 

Regional Representatives must live or work in their nominated region. A list of duties and responsibilities for each position are provided below. Please note that the Treasurer position takes a significant time commitment and a nomination should not be accepted if you cannot meet the following:

  1. Devote time to manage the bank accounts
  2. Process payments and refunds in a timely manner
  3. Learn our membership and convention software

Terms: 

  • Executive Board members excluding the Treasurer Position, serve for one (1) year but may not serve more than two (2) consecutive terms- two (2) years, provided there are other members capable of filling the positions.  A member serving in the Treasurer Position serves for three (3) years, but may not serve more than one term – three (3) years, provided there are other members capable of filling the position. 

     

  • At-Large members serve for (1) year but may not serve more than two (2) consecutive terms.

     

  • Regional Representative serves for two (2) years but may not serve more than two (2) consecutive terms- four (4) years, provided there are other members capable of filling the position.

Special Notes & Announcements: 

  • All incumbents are automatically nominated for their posts unless otherwise specified by said person or a qualified person is nominated instead.

If you have any questions please send an email to Shannon Brewer at sbrewer@dewberry.com.

Description of Positions

Chair
  • Preside at all meetings of the Board of Directors
  • Oversee the disbursement of all funds of the organization
  • Appoint appropriate committee chairpersons as needed
  • Submit the annual GAFM budget for board review and approval
  • Serve as the official representative /spokesperson for the organization
  • Exercise general oversight over officers and regional reps
  • Attend annual meetings of ASFPM or appoint a designee
Vice Chair
  • Act in the place and stead of the Chair in their absence
  • Schedule the location and time for Board of Directors meetings
  • Oversee the activities of GAFM committees and committee chairpersons
  • Conduct quarterly meetings with committee chairpersons
  • Report on activities of committees at the annual membership meets and each Board meeting
  • Monitor membership record keeping
Secretary
  • Keep and provide minutes of all meetings and records of the members
  • Prepare and mail notices of all meetings
  • Coordinate with Chair’s designee to report results of annual election
  • Keep record of ballots of annual election for at least 12 months
  • Maintain an electronic archive of all GAFM records and documents
  • Provide conference attendee record and certification documentation on request
  • Maintain all past paper and electronic records
Treasurer
  • Have custody and control of the funds of the Association
  • Draft annual budget for approval by Board
  • Coordinate with the conference committee chair on conference budget
  • Provide quarterly financial reports to the Board and at the annual membership meeting
  • File appropriate IRS financial statements
  • Maintain appropriate insurance and incorporation filings
  • Coordinate with accountant for annual review of the financial documents
  • Keep record of purchases
Regional Rep
  • Represent their region at meetings of the general membership and Board
  • Report on issues from his / her region
  • Recruit new members for the Association
  • Promote the goals and objectives of the Association within the region
  • Serve on planning committees for conferences, meetings and workshops in their region
At-Large Rep
  • Act at the interest of the members of the general membership and Board
  • Undertake activities and programs assigned by the Chair (i.e. newsletters)
  • Recruit new members for the Association
  • Promote the goals and objectives of the Association